SGAC is inviting committed volunteers to join the organising team for the organisation of the 7th African Space Generation Workshop (AF-SGW) slated for November 2023 in Harare, Zimbabwe.
Furthermore, the two-day regional workshop will bring together students, young professionals and industry representatives to engage and nurture the next generation’s perspective on space and scientific matters in the African region. In addition, participants will have the opportunity to interact with experts from academia, businesses and space agencies through plenary and panel sessions, keynotes and working group discussions.
Role Descriptions
Program Team (2 positions)
The program team will be responsible for creating and organising the workshop programme.
Responsibilities:
- Developing and preparing the programmes and the topics for the event;
- Selecting moderators and speakers and coordinating with them for invitations;
- Coordinating a cloud-based collaboration among team members; and
- Writing related reports and documents.
Estimated time commitment: 3-5 hours a week on average.
Communications Team (2 positions)
This team will support public relations and advertising activities about the workshop and will work closely with the SGAC Public Relations (PR), the communication team and the event manager.
Responsibilities:
- Writing press releases;
- Coordinating media relations and advertising before, during and after the workshop;
- Coordinating social media communication;
- Coordinating with the Organising Team and other organisations on promotion; and
- Developing brochures and potential sponsorship packages for the workshop.
Estimated time commitment: 3-5 hours a week on average.
Delegate Team (2 positions)
This team will support delegate-related processes throughout the workshop, including application, selection, and communication before and after the Workshop.
Responsibilities:
- Coordinating all contacts with delegates, pre and post-selection;
- Supporting the selection of delegates;
- Being the point of contact for delegates on issues/questions; and
- Creating a delegates’ database.
Estimated time commitment: 3-5 hours a week on average.
Logistics Team (2 positions)
This team will support the organisation of the logistics aspects of the workshop:
Responsibilities:
- Liaising with responsible persons for room booking and set-up for the workshop;
- Organising gatherings/transport for the days of the workshop;
- Elaborating estimated budgets for different organisational phases of the workshop;
- Support with audio/video logistics; and
- Help managers set up a detailed schedule and responsibilities during the workshop.
Estimated time commitment: 3-5 hours a week on average.
Local Organising Committee (LoC) (3-4 Positions)
The LoC will consist of several local volunteers (from Zimbabwe). Team members will support the programme, delegate operations and logistical arrangements for the event (venue, catering, transport, hotels, etc.).
Responsibilities:
- Organising social events (dinners, closing dinners, visits, etc.);
- Finding hotel and travel information for the guest speakers;
- Utilising local know-how and language in support of the overarching AF-SGW team;
- Interact with local supporters and partners for involvement in the programme (seek local sponsors and delegates);
- Assisting with the local venue organisation and cultural information/functions (dinners, visits, etc.) for the Delegate Handbook;
- Work closely with the Communications Team for the promotion of the workshop; and
- Supporting potential accommodation options.
Estimated time commitment: 3-5 hours a week on average.
Necessary Qualifications
SGAC membership: registration on the SGAC website and below 35 years of age;
- Being of one nationality of one of the countries from Africa region or being a resident of one of the African countries;
- Interest in the space and science sector;
- Ability to work in a fast-paced, quick-turnaround international environment and meet deadlines without compromising the quality of work;
- Good English skills with a keen eye for detail;
- Good teamwork skills and a high degree of self-organisation; and
- Cross-cultural and communication awareness: establishing and maintaining professional working relationships with people from various international and cultural backgrounds.
Benefits
- Develop highly desirable leadership skills;
- Opportunity to work with SGAC’s global sponsors and international space partners;
- Opportunity to receive discounts from attending SGAC events as SGAC team members; and
- Successful applicants will also be able to enhance their management and teamwork skills by working with an international, interdisciplinary, and intercultural team.
How to Apply
Applicants must submit a completed form by 30 April 2023 (23:59 UTC) with the following documents as attachments:
- Resume (with the date of birth) (limit two pages);
- Letter of Intent detailing your suitability for the role (limit a page; and
- List three past experiences and how they prepared you for this role.
Additional Information
Due to COVID-19 precautions and restrictions, virtual attendance might be required in some cases.
Application Timeline
- Application Close: 30 April 2023;
- Review of Applications: 1- 15 May 2023; and
- Announcement of Results: 31 May 2023.
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